Tips on Producing Events at the Cabaret:


Bar Operations (bar staff):

  • Have drink specials (product) and give list to Host/MC
  • Ensure we have proper security
  • Check initial cleanliness
  • Check stock of toilet paper, hand towels
  • Ensure all areas clean, swept and properly bussed before and during events
  • Notify host/MC of any special kegs or promotions
  • Get promo/giveaway items to Host/MC/Producer
  • Ensure we have posters printed
  • Please be sure all lights are on in the cabaret as needed
  • Other tasks as needed and currently being done


Promotion of the Event/ Pre-Event Tips:

  • Speak to staff about what your event is so they know
  • Secure raffle items if doing raffle
  • Get raffle tickets if doing raffle
  • Have a presence in the community, bar, other events, etc.
  • Make sure staff knows when your event is
  • Secure spotlight person as a volunteer
  • Make sure you have online tickets sales if doing online ticketing
  • Have a good Theme – set so that audience knows what to expect
  • Hook – create a very strong reason to get audience
  • Online promotion is key
  • FB Events and Groups – post something every day starting 2 weeks before
  • Post to community calendars
  • Create and get approved mini-flyers
  • Announce at events and personally inviting “selling”
  • Networking - meet new people at events - go to other events
  • Poster – at least 4 weeks before
  • Crowd – speak to groups and get crowd in
  • Word of Mouth Marketing - Tell people about your event
  • Design set list for maximum audience attendance and retention
  • Send List of Dos and Don’ts “Letter to Producers and Artists” (see end of document)
  • Get table cloths/decorations if you’re planning to use them, as the black table covers are only for Marquee and State Events
  • Make sure lighting in the showroom is working properly; suggestions on colors are welcomed and will be considered if funding permits
  • Make sure there are promotions to get people there (work with bar on promotions)


Operation of Event/ Day of (Showroom side):

  • Be nice to all staff, especially Bar and Stage Managers and follow all of their instructions.  They have the full authority of the Artistic Director; their decisions are most important and can prevent issues. 
  • Decorate entrance to the bar, cabaret and the stage as much as needed or possible
  • If applicable - have table for Regalia (Medals, Crowns/Tiaras) and/or awards
  • Cover tables with vinyl table cloths if your budget permits
  • Be aware of other events at the cabaret so as not to conflict with them
  • If your budget permits, hire a photographer
  • Create a guest list and give to security
  • Post to Facebook and be sure to invite friends day of as well
  • Make sure you have a clean stage (sweep and mop due to wax from country nights, dust and other objects)
  • Make sure stage, walkways and other areas are lit and marked with white tape or white paint
  • Check mics for batteries and that they are working
  • Do a sound check – are speakers working properly? Plugged in? facing right direction?
  • Perform light checks - spot light and back up spot light? Stage lights on? Cabaret lights working and on?
  • Get set list (6 copies: 2 for dressing rooms, 1 side stage, 1 announcer, 1 DJ, 1 SM)
  • Have tip containers / Tip Runners / Tip Angels
  • Have host/MC – they should know the performers and any guests in the audience – give proper introductions
  • Work with Sidewinders Stage manager – oversee preparation and execution.


Stage Manager should:

  • Monitor and assist with tips
  • Make Sure Show operation is smooth
  • Communication to Host/MC - make sure MC/Host's are assisted as much as possible
  • Stage looks presentable (all lights on, stage is swept and mopped
  • Showroom set properly and presentable
  • Stage kitten (if needed)
  • Stage manager must be approved by Sidewinders Head Stage Manager and must be in writing to Artistic Director and Head Stage Manager
  • Make sure you have music for performers in order (if using USB) or have set list given so order can be determined
  • Have pre-, post- and intermission music
  • Make sure DJ is ready and knows when to start
  • Shows must start with 15 minutes of published time
  • Review showroom set-up is appropriate (cabaret style)
  • Check tables and chairs – please note: the cabaret’s black and red table clothes should only be used during Marquee Events, which are only produced by the in-house courts. (Rose, Gore, Yule, Dove and Lily Courts)
  • Review lighting – do not touch any cabaret lighting on the stage or in the showroom. Please ask artistic director first.
  • Secure spot operator
  • Secure decorations
  • Set temperature (lower than normal since guests will be coming)


Producers: Clean-up of stage, dance floor and back dressing rooms

  • Performers (on-time, know call time and are ready)
  • What does showroom and cabaret look like? Is it ready?
  • Be sure floor is swept/mopped (responsibility of show producer after event.  Stage manager and staff do pre-event).
  • Presentation - If there is a presentation, it should be PowerPoint and PDF already