Letter to Producers

Dear Producer(s) –

We are here to assist you in producing a smooth event; please coordinate with us and keep everyone in communication.  If you need a poster done, please have specs and information to us at least 6 weeks before a show as much as possible. During the show, the Stage Manager has full authority of the Cabaret’s Artistic Director. Below are some items to relay to your cast every show.  Be sure to add the bar staff (stage manager, artistic director and owners) to any show chat, so they can help track show progress. If this is your first production, you must work with the Artistic Director in producing the show, or work with an approved producer.  However, the Artistic Director will guide you along the way.

Due to the high volume of productions, please keep chatting in the show chats to a minimum. Remember, the artistic director may be overseeing 30 + events at any one time, so please do not inundate the chats. Do keep performers engaged by checking in once a week with them.  Post a set list during the week of the chat as well. All shows/events begin at 8pm unless otherwise approved beginning 4/1/2017.  Stage manager must be approved by Sidewinders Head Stage Manager and must be in writing to Artistic Director and Head Stage Manager.


***VERY IMPORTANT*** Please have your cast list reviewed by the Artistic Director before inviting cast members to your chat.  This is very important.  The cast must be approved due to over-commitment of performers, conflicts, and bans on performers.


All themes of shows, show poster, images and show content must be reviewed by the Artistic Director as well. Please have a cast of at least 15 - 20 performers as much as possible and remember that if someone backs out, they should find a replacement.  They should have a "back-up" number and should be ready to perform at the start of the show (unless producer and stage manager know ahead of time).  The cast should always inform stage manager and producer of any issues or concerns. Acceptance of a show also involves acceptance of all risks involved in being on premises and in the performance.

For music, it should be numbered and include the performer's name, as well as date of the show in the e-mail or subject.

  1. Name (stage name)
  2. Song link 1:
  3. Song link 2:
  4. Optional Song link 3:
  5. If using a tech sheet: Preferred method of sending in information: http://www.sidewindersbar.net/technical-sheets-and-other-information.html, otherwise for catalogue-type shows, use sidewindersmedia@gmail.com
    1. Catalogue shows are ones in which no tech sheet is needed - performer is not particular on how they are introduced and there are no special instructions for the performer/stage management.


Or include an MP3 with the songs ordered if needed.

You'll want to be in contact with your stage manager and find a spot operator. Also, be sure the staff has created a Facebook event and try to get the poster in the next week (or two at the latest). We will help coordinate if needed.  Share the event. If you are expecting any kind of remuneration from the event, this has to be discussed at the time of booking, and a written agreement on the amount (e-mail is fine) must be obtained. All targets for bar revenue must be met if remuneration is tied to sales targets. Door splits must be agreed up in writing (e-mail is fine) as well.  Any ticketing must be approved and agreed upon as well.


Please let the cast know:

  1. No outside beverages / beverages cannot be brought outside - No alcoholic beverages from outside sources that are not purchased from the venue.
  2. Please be the best representative you can be
  3. Valid government issued ID
  4. All shows / events start at 8pm (and must start within 15 minutes of that time)
  5. No drugs - All performers shall not consume or use illegal substances on, before or during the show
  6. Send music to sidewindersmedia@gmail.com at least 24 hours before (if it's late, the DJ may not be able to download)
  7. Arrive sober (that includes being sober from any drugs, OTC meds, alcohol, etc.)
  8. Call time is 1 hour before show for entertainers and 2 hours for producer/promoter
  9. Keep dressing areas clean after the show; this includes mirrors
  10. Submit music no later than 24-hours before a show (unless using CD.  Make sure DJ can support CD function or any other function needed – don’t assume a USB or CD will work).
  11. Please follow the Rules and Regulations of the Cabaret: http://www.sidewindersbar.net/rules-and-regulations---events.html
  12. All bags are subject to search
  13. Make sure microphones are good to go when you arrive
  14. Promote the show and personally invite people
  15. Follow instructions of Stage Manager
  16. Double-booking of shows is discouraged and should be approved by Artistic Director.  For Marquee Events, double-booking is prohibited unless approved by the Cabaret's Artistic Director. Marquee events are Friday/Saturday or very large events with covers/tickets.
  17. No Firearms, balloons (unless approved) and weapons
  18. Be nice to all staff, especially Bar and Stage Managers and follow all of their instructions.  They have the full authority of the Artistic Director; their decisions are most important and can prevent issues; they cannot change any of the rules /regulations, but they can determine outcomes of behavior. 
  19. Confirm performers with the Artistic Director to ensure there are no existing bans on the performer.
  20. Please work on recruiting performers who are not currently performing in the current month, and try not to use performers who are booked in 3 or more shows during the same month. 
  21. Please have all promotional material approved by the Artistic Director / Owners of the bar.
  22. Work with only approved stage management (see Team).

 

 

All performers that are asked to be present in said event are to keep the highest of standards for the event, Sidewinders and all community events.  Any violation of producer, performer and/or both will result in loss of events and possible removal from bar for an undisclosed time frame.   Please note: the producer or promoter cannot be eligible to win in any event they produce, promote or have an ancillary role in unless by consent of the Cabaret's Artistic Director. This includes all titles in the bar; they must be approved. Only the cabaret's Artistic Director and outside pageant promoters can grant titles, crowns, medallions or placement of any candidates in any competition.   All judges and competitions must be cleared by the Artistic Director, unless a pageant promoter is executing a non-cabaret pageant or competition.  This excludes any "for fun" competition (i.e. hot body contests, twerking contests, college nights, board games and so forth).  Check with the Artistic Director whenever in doubt.

 

Have fun! Our guests enjoy seeing great talent and entertainment - we know you will put on a great event!

Regards,
Renee


Letter to Artists:

 

Dear Artist(s) –

We are here to assist you in performing at the Cabaret Theater at Sidewinders.  Please coordinate with show producer your needs.  During the show, the Stage Manager has full authority of the Cabaret’s Artistic Director. Below are some guidelines for all cast members of every show.  Due to the high volume of productions, please keep chatting in the show chats to a minimum. Remember, the artistic director may be overseeing 30+ events at any one time, so please do not inundate the chats. All shows/events begin at 8pm unless otherwise approved beginning 4/1/2017.

For music, it should be numbered and include your performer name, as well as date of the show. Sample of e-mail:

Name (stage name):

  1. Song link 1:
  2. Song link 2:
  3. Optional Song Link 3:
  4. Date of Show
  5. Preferred method of sending in information: http://www.sidewindersbar.net/technical-sheets-and-other-information.html


Or include an MP3 with the songs ordered if needed.

You'll want to be in contact with your producer and any needs of the spot operator (request tech sheet if needed). Also, be sure you share Facebook event. 


Please be sure to keep the following in mind:

  1. No outside beverages / beverages cannot be brought outside - No alcoholic beverages from outside sources that are not purchased from the venue.
  2. No drugs - All performers shall not consume or use illegal substances on, before or during the show.No outside beverages and beverages cannot be brought outside
  3. Show must start no later than 15 minutes of published time
  4. Please be the best representative you can be
  5. If you are not using a tech sheet, send music to sidewindersmedia@gmail.com at least 24 hours before (if it's late, the DJ may not be able to download). If you use http://www.sidewindersbar.net/technical-sheets-and-other-information.html, please be sure to include the date of the show in the following format: 7/17/2017
  6. Valid government issued ID
  7. Arrive sober (that includes being sober from any drugs, OTC meds, alcohol, etc.)
  8. Call time is 1 hour before show for entertainers and 2 hours before show for producer/promoter
  9. Keep dressing areas clean after the show
  10. Submit music no later than 24-hours before a show (unless using CD.  Make sure DJ can support CD function or any other function needed – don’t assume a USB or CD will work).
  11. Please follow the Rules and Regulations of the Cabaret: http://www.sidewindersbar.net/rules-and-regulations---events.html
  12. All bags are subject to search by staff / stage management
  13. Do not take others belonging and secure your belongings
  14. Do not leave under the influence
  15. If you must cancel, please help find a suitable replacement immediately.
  16. Make sure microphones are good to go when you arrive
  17. Promote the show and personally invite people
  18. Listen to Stage Manager. 
  19. Performers who have a no-show will become at risk of not performing in future productions.
  20. Double-booking of shows is discouraged and should be approved by Artistic Director.  For Marquee Events, double-booking is prohibited unless approved by the Cabaret's Artistic Director. Marquee events are Friday/Saturday or very large events with covers/tickets.  This includes State Events. 
  21. No Firearms, no balloons (unless approved), no objects that create sudden loud noises, no liquids from outside the bar, no acts that cause damage to premises, and no weapons.

Have fun! Our guests enjoy seeing great talent and entertainment - we know you will put on a great event!

Regards,


Renee


For additional rules and regulations, click here.